Features & benefits
School Operations connects your Timetabling Solutions import to the workflows teachers, coordinators, and leaders rely on every week — so your team spends less time on admin and more time with students.
School leaders choose School Operations because it solves real daily pain points — not because it adds another system to manage.
Personal timetables, SEA adjustments, and SAC paperwork live in one signed-in dashboard — updated whenever the school publishes a new import. No more PDF attachments or email threads to dig through before first period.
VCE SAC calendars, exam draft schedules, and staff availability all draw from the live timetable. Clash checks, cover planning, and room allocation stay aligned because everyone sees the same source of truth.
Upload the .tfx file, invite staff by role, and turn on optional two-factor authentication. Timetablers allocate planning time fairly; daily organisers book covers; VCE coordinators sync to Outlook — without sharing admin passwords.
Each role gets tools that match their work — not a generic portal everyone struggles with.
Classroom teachers
Teachers sign in to a dashboard built around their teaching cycle — not a list of links buried in an intranet.
Coordinators & managers
VCE coordinators, daily organisers, and exam teams get calendars, clash checks, and staffing tools tied to the live timetable.
School leaders & timetablers
Upload the .tfx once. Control who sees what, allocate planning time fairly, and keep security settings in one place.
For teachers
Teachers should not need coordinator access to find their timetable or a student's SEA adjustments. School Operations puts the information they need for their classes front and centre.
For coordinators & operations
When coordinators work from the same timetable teachers see, clash checks and cover planning stay accurate — and you spend less time reconciling spreadsheets.
Upload the master schedule, flag student clashes and weekly overloads, confirm dates with teachers, and push changes to Outlook when ready.
Create CRT shifts on a calendar, offer work to your casual pool by email or SMS, and confirm who is on deck — all tied to the active timetable.
Set exam days by year level, generate draft timetables that minimise student clashes, allocate rooms, and staff supervisors from your pool.
Import SEA summaries, match students to the timetable, and give teachers a clear view of adjustments in the subjects they teach.
Select teachers or a whole department and view free periods across the cycle — no teaching, meetings, or marked unavailability.
Push confirmed SAC dates to Outlook via Power Automate — coordinators review changes before they go live.
For school leaders & timetablers
School admins and timetablers control imports, roles, and allocators. Staff see only the apps they need.
Admin
Import your .tfx file, match staff emails, activate the timetable, and invite colleagues with the right roles. VCE, Learning Diversity, exams, and daily operations all draw from the same active import automatically.
Timetabling
Spread Flexible Planning Time and Allocated Work Time with heat maps that show coverage per period. Export landscape PDFs for staff and Excel availability sheets for daily organisers planning covers.
School security
Verified work-email sign-in, optional school-wide two-factor authentication, and role-based access to each app module — so coordinators get VCE tools without admin keys, and teachers see only their classroom apps.
One annual licence priced by staff headcount — your whole team gets the tools they need.
Classroom & teacher tools
Cycle-day grid with yard duties, meetings, load summary, and teaching periods — always synced to the active import.
Available nowSee approved provisions for students you teach and download prefilled VCAA Special Provisions Log PDFs.
Available nowTeachers propose assessment dates through a form; coordinators review against the master calendar.
Available nowStep-by-step walkthroughs for every app — so staff can self-serve without calling the office.
Available nowCoordinators & operations
SAC calendar with clash and overload checks, student cohorts, class rosters, school year calendar, and Outlook sync.
Available nowImport SEA summaries, match students to the timetable, and give teachers classroom-ready adjustment views.
Available nowSet up exam seasons, generate draft timetables, allocate rooms, and staff supervisors with clash minimisation.
Available nowCasual teacher pool, booking calendar, email and SMS offers, and organiser review when multiple CRTs respond.
Available nowSee when selected teachers or a whole department are free across the cycle — for covers and meetings.
Available nowCombine approvals and year-level preference CSVs into one-page student summaries for course counselling.
Available nowLeadership, admin & timetabling
Upload .tfx files, match staff emails, invite teachers, and assign roles from one admin hub.
Available nowSpread planning time fairly with heat maps, unassigned staff lists, and landscape PDF exports.
Available nowOutlook-ready teacher lists by year level — with added/removed staff flagged after each import.
Available nowTurn staff intentions CSVs into printable one-page summaries for timetabling and leadership review.
Available nowVerified work-email sign-in with optional school-wide two-factor authentication for every user.
Available nowTeachers, school leaders, daily organisers, and timetablers each see a different slice of the same platform — assigned by your school admin.
Your timetable, student adjustments, and SAC paperwork should be easy to find — not buried in email threads. School Operations gives every teacher a personal dashboard and classroom tools that stay in sync with the school timetable.
